McHenry Public Library District seeks a meticulous, adaptable, and team-minded professional to join our Administrative Team. The candidate for this position will provide direct administrative support to our Executive Director and Admin Department, as assigned.
Salary and benefits:
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The salary range for this position is approx. $20.00-$24.25/hour.
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Includes IMRF (Pension Plan) and PTO benefits.
Key Responsibilities:
Administrative
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Assist with projects, policies, and administrative needs for the Executive Director and Admin Department.
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Perform general office tasks including phone calls, emails, document scanning, maintaining business office files, distributing incoming mail, etc.
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Attend monthly meetings of the Board of Library Trustees. Acts as Secretary to the Board in preparing and retaining various records/minutes and other reports for the Board with a high degree of accuracy.
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Organizes and maintains Library records in accordance with the Illinois Records Act (50 ILCS 205/1).
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Maintains library supplies, prepares supply orders, and processes deliveries.
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Supports the HR Generalist with payroll and benefits administration, as needed.
Financial
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Prepare A/P, A/R, staff expense reports, records of deposits, and bank reconciliation documents for library accountants.
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Coordinate, reconcile, and record daily cash receipts, count change, and prepare/transport weekly bank deposits.
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Obtain, organize, and maintain vendor W-9 forms and resolve issues.
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Run financial reports and create invoices in Quickbooks, as requested.
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Other duties as assigned.
Qualifications:
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Appropriate college coursework; two-year. Business degree, equivalent, or two years of similar support experience in a business office or administration.
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Excellent organizational skills and capacity to prioritize effectively.
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Exceptional technology skills with an ability to learn and adapt to new technology with minimal instruction. Proficiency with the following programs preferred: Quickbooks (desktop), MS Windows (Word, Excel), Google Workspace (Docs, Sheets, Slides, Forms, Calendar, Gmail), Asana, and Paylocity.
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Excellent verbal and written English communication skills, including the ability to proofread with a high degree of accuracy.
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Ability to utilize discretion in dealing with others and handle all information in a confidential manner.
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Familiarity with standard office procedures and equipment.
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Basic accounting and mathematical skills with a high degree of accuracy.
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Basic knowledge of project management and record management.
